A tri-party agreement is an agreement that is signed between a student, University, and another institution. A tri-party agreement is signed when students want to perform certain study activities in another institution. In the Faculty of Physics, these activities could be (1) preparation of the final thesis, (2) professional practice, (3) scientific research work, or (4) course projects.
Students have a legal basis to perform before mentioned study activities outside Vilnius University only after signing a tri-party agreement. The student is responsible for coordinating the processes of signing a tri-party agreement.
A tri-party agreement form can be found here.
Before beginning the procedure to sign a tri-party agreement, a student has to receive confirmation from the chair of the Study Programme Committee (SPC) whether the intended institution and scope of its activities conform with the study programme field and cycle. Chairs of SPC and their contacts can be found here. The Dean will sign only tri-party agreements confirmed by the chair of a particular SPC.
After receiving confirmation from the chair of SPC on the institution and topic, a student has to prepare a document of the tri-party agreement. In the document, only underlined empty places have to be filled in. Students can not unilaterally change, drop, or add any other paragraphs. Every change in the provisions must be agreed upon between the Dean and the institution beforehand.
The topic of the work has to be indicated in the part „aim of the internship“, and work results will be detailed later on. The start of the internship has to be the date of when the student plans to start their work at the institution. However, the end of the internship should not be later than the last day of the current semester. An internship at one institution can be no longer than 6 months.
Details of the institution and supervisor from the institution must be indicated in the tri-party agreement.
Tri-party agreements have to be sighed by all three parties at least 3 work days before the internship starts.
Methods of signing Tri-party agreements:
1. Physically, signing three copies, each having the equal legal force and one for each party.
Process of signing a tri-party agreement:
- Student signs the agreement;
- A student has to ask for a chair of SPC to sign the agreement;
- Representative of the institution signs the agreement*;
- On the university side, a tri-party agreement is signed by the Dean of the Faculty of Physics.
The agreement has to be brought to the Faculty of Physics Dean's office (Saulėtekio al. 9, III r., room 203.).
*If the institution is the Center for Physical Sciences and Technology (FTMC), the agreement is signed by the head of the FTMC Judicial and staff department at Saulėtekio al. 3, room C439.
2. Signing by qualified electronic signature.
Student fills in digital agreement and in .docx format sends to
When students get an e-mail about signing the agreement, the Tri-party agreement is signed with a qualified electronic signature (or mobile signature, certificate or Smart ID).
3. By exchanging signed and scanned copies of the agreement in PDF format by sending them by e-mail.
If there are any questions regarding the technical aspect of signing a tri-party agreement, please contact us via e-mail at or call (8 5) 236 6000.